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Tips for organising your business!

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Tips for organising your business!

A perfectly organised business is the pipe dream every hard working hustler strives to achieve. What if I told you there might not be such thing as a "perfect business" but what I like to call a healthy work-life balance? For many, their business is their life, and their life is business, which can get pretty hectic if you ask me. During the holiday season this business-life duo can be put on full blast, as all the exciting festivities may bring a lot of overwhelming responsibilities and tasks. In a world where technology is at your fingertips, this ability to bring work on the go can be a good and a bad thing, depending on how it is treated. The “clock out” mentality seems to have been tossed aside, and ideas and minds are always “on”. How can you stay organized and out of your own mind while still keeping on top of your business? Lets discuss.

One of the best websites I have stumbled upon is called Trello, also known as your saving grace for staying cool, calm and collected. Leaving brilliant ideas in random notebooks and journals was good for a while, until these million dollar ideas slowly became forgotten about. Trello is a free and easy online project management website that uses cards, boards, checklists, and labels to help outline a clear and concise to do list. Trello allows anyone to create a private list or even assign team members or co-workers to see what is being worked on, who is working on what, and the progress of each task. The visual aspect of this website makes it so appealing to the viewer, allowing every idea to be separated in its own box, easily adjustable and extremely visually appealing. 

The three main components to Trello are: Boards, Lists, and Cards.

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The board, which is used to house your entire project, is where lists and cards can be viewed. Edits can be made to these sections, and the board is what houses all your tasks. Multiple boards can be made, or one board can house all the projects that you manage.

Lists are exhibited on the boards. These lists are columns that categorize and catalog the tasks on your board. Not only are these lists extremely useful, they are also very visually appealing, allowing for a clean and concise board. Lists can be modified and edited, allowing you to change their names, adding or subtracting them. Within these lists are the Cards.

Cards are the little projects any team member, or just yourself, can work on within a specific list. When you click on a card, details appear and you can add things like checklists, due dates, attachments, and team members can even attach files. If you click on the bottom or the back of a card, you can see the progress of each card, to ensure this task is being performed.

Trello is a great tool to keep organised, staying out of your head and leaving your thoughts somewhere more visual, and less cluttered! Here are an additional five tips to stay organized during a hectic workweek or holiday period.

1.     Clean, organise, and purge your workspace. When staying on top of tasks it is vital to work in a space that is free of clutter, waste and anything non-vital to work related responsibilities. When working with physical files and paperwork, it is extremely beneficial to categorize and label each separate file, making it aesthetically pleasing and easy to view. Buy new files in different colors, and organising them by color; green for financial papers, purple for clients, and so on. Labeling these files alphabetically within each color scheme and adding titles is a great way to keep separate files, separate!

2.     Buy one calendar to house all upcoming events. Purchasing one calendar to record and keep track of everything is a great way to visually see responsibilities as opposed to letting them get lost in your mind! If you’re maintaining more than one person’s schedule, use different colored ink to record information for each person.

3.     Make a note on your calendar, one week prior to any event, on what is needed for that event. Not only making a one-word note about an event, but writing what to bring is extremely helpful and helps remind you how to stay prepared.

4.     Make a list of your goals. Writing out personal or professional goals for the future (whether it be upcoming weeks or months) helps keep you on track. Put this list away for a bit, and check it every now and then to monitor your progress.

Choose one or two goals you want to accomplish this year with your business. Maybe it’s to make more money or to gain clients. How will you achieve this goal? What amount of money will you make this year? How will you do it? Write this information out in a clear sentence and put it by your bedside, or a place you go to every day. Read it every morning to help inspire you and remind yourself of these goals.

Keep working hard and don't forget, 

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If you would like more help, please join our Inspiring Creative Women Facebook group for weekly videos, advice and help from our amazing members, we look forward to getting to know you.

https://www.facebook.com/Inspiringcreativewomen/

Please leave a comments below and I will get back to you as soon as I can.

Have a lovely week.

Katherine x

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INSPIRING WOMAN OF THE MONTH! ONE OF OUR OWN!

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INSPIRING WOMAN OF THE MONTH! ONE OF OUR OWN!

WOMAN OF THE MONTH!

This week I am starting a new project, I want to SHOWCASE an Inspiring creative woman of the month from our amazing Facebook group. Why? because you are ALL so amazingly talented and this needs to be recognised. It will give you a chance to talk about your business, it will also help everyone understand how a real business works. If you would like to have your business showcased on our blog and Social media please let me know in the comments below! OR JOIN OUR INSPIRING CREATIVE WOMEN FACEBOOK PAGE and message me. 

This week our inspiring woman of the month is:
Designer Melanie Falvey

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About Her

Melanie Falvey is a jeweler and interior lifestyle designer she creates beautiful surroundings all around the world. She believes in the power of beauty as a means to achieving a healthier and happier home and workspace. She approaches every project from a holistic point of view, taking into account not only the aesthetics but also the emotional aspects of a space and its inhabitants.
Her signature style could be described as relaxed luxury, the marriage of high-quality natural materials with a stylish comfort.

Q&A

WHAT MOTIVATED & INSPIRED YOU TO START YOUR BUSINESS?

Well I was designing weddings and interiors (I still do) and I used to make jewellery to relax and de stress in between projects. And then one day, I thought, hey, why don´t I do this properly? Set up a business and start selling my designs?

That´s how it all started and it´s proven to be a great combination, I wouldn´t want to give up any of my creative businesses.

 

TELL US ABOUT YOUR BUSINESS

I am a jewellery designer and I also handcraft most of my designs. I believe jewellery has the power to connect us to past, present and future and I love how it is infused of life´s special moments.

In many happy moments in a person´s life, there is a piece of jewellery that will remind them of those feelings and emotions.

I just love how it is another vehicle to create and feel happiness.

My mission is to fill a person´s life with happy moments, whether it is through creating beautiful surroundings for them or a special piece of jewellery.

WOULD YOU DESCRIBE YOUR CAREER AS A PASSION?

Absolutely!

Most of my memories even when I was really young involve making jewellery or decorating parties or rooms in the house, so I definitely know my career is my passion-how lucky is that!

What part of being a designer do you prefer? The Creative, Sales, social or marketing side?

I really enjoy designing, and to be honest, I would say Social media and marketing are really fun too once you know what you are doing! Tech was a bit of a challenge at first but now it´s (almost) a breeze!

WHAT IDEAS DID YOU USE TO GET YOUR BUSINESS UP AND RUNNING?

I just did it! I always take immediate action on my ideas, I cannot help doing so. I get so excited about them, I couldn´t imagine waiting for them to materialise…I need to get them started.

I obviously don´t put out every crazy idea I have…I sit on them or sleep on them, ha ha ha but if the excitement doesn'tfade, I take action!

WHAT HAS BEEN THE MOST EFFECTIVE WAY of building your tribe for YOUR BUSINESS AND GETTING NEW CUSTOMERS?

I would say social media and holding pop up events because , although differently, they allow you to make connections, get to know them and establish relationships.

Who do you follow?

I would say…everybody who has talent! I admire so many designers it would be hard to name just a few.

Obviously the master jewellers are a huge inspiration : Cartier, Bvlgari, Boucheron…but I love many contemporary jewellers too.

WHAT HAVE BEEN YOUR BIGGEST CHALLENGES SO FAR?

Probably sales are always tricky because you need to be your own judge and put your designs out there and you always feel a bit vulnerable. You do get more confident though as time goes by and when you see the response in the customers.

HOW DID YOU OVERCOME THESE CHALLENGES?

I still try to overcome them day by day. I think as creatives and business owners we are always learning, growing, trying new things. I would say not a single day goes by that I don´t learn something new about the business, the craft or even myself.

But I love that ever “keep learning” attitude, so it´s not a burden whatsoever.

WHAT DO YOU LOVE the best ABOUT RUNNING YOUR OWN BUSINESS?

I get to create what I envision, literally in many aspects. I create designs, I create my schedule, I create my lifestyle…it´s a whole lot of freedom (even though you need to be responsible about it, obviously).

WHAT ADVICE WOULD YOU GIVE TO OTHER creative ENTREPRENEURS?

Definitely get yourself some business education.

HOW DO YOU KEEP MOTIVATED when you are having a bad day?

Well, that´s exactly what I do in my other business, I create workspaces that maintain your motivation high and that enable you to perform at your best and highest potential. So, in my case, my workspace/studio is the perfect container for my creativity and productivity and I have triggers and resources in place to avoid bad days. I only have bad minutes, once I use my own tools, the day rolls again.

I believe having a supportive environment, especially for entrepreneurs is vital.

What are you main inspirations?

So many!

Almost everything I see is an inspiration.

But I would say my collections are inspired in archaeology, history,nature, celebrations, mood and empowerment.

What platforms do you use to sell you products on?

Right now I am re branding so I am setting up my own e-commerce. I was selling on other e-commerce platforms but I want to grow my BTC to be able to offer them a complete shopping experience. I feel that if I have control of the whole process, I can really cater for them.

Do you have any marketing tips to share with our members?

Create a solid brand and be cohesive. You can always switch things up later on or do a complete re brand but while you are at each stage, make sure it is solid and consistent.

Beautiful earrings by Melanie 

Beautiful earrings by Melanie Falvey

Beautiful earrings by Melanie Falvey

 

Thank you To Melanie for giving us all this great advice, please visit Melanie's website to view her wonderful designs at melaniefalvey.com

I hope you find this useful if you would like to be featured next time please let us know in the comments below and if you haven't already joined our Facebook community please (click here), the group full of inspiring creative women.

Katherine x

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