A perfectly organised business is the pipe dream every hard working hustler strives to achieve. What if I told you there might not be such thing as a "perfect business" but what I like to call a healthy work-life balance? For many, their business is their life, and their life is business, which can get pretty hectic if you ask me. During the holiday season this business-life duo can be put on full blast, as all the exciting festivities may bring a lot of overwhelming responsibilities and tasks. In a world where technology is at your fingertips, this ability to bring work on the go can be a good and a bad thing, depending on how it is treated. The “clock out” mentality seems to have been tossed aside, and ideas and minds are always “on”. How can you stay organized and out of your own mind while still keeping on top of your business? Lets discuss.
One of the best websites I have stumbled upon is called Trello, also known as your saving grace for staying cool, calm and collected. Leaving brilliant ideas in random notebooks and journals was good for a while, until these million dollar ideas slowly became forgotten about. Trello is a free and easy online project management website that uses cards, boards, checklists, and labels to help outline a clear and concise to do list. Trello allows anyone to create a private list or even assign team members or co-workers to see what is being worked on, who is working on what, and the progress of each task. The visual aspect of this website makes it so appealing to the viewer, allowing every idea to be separated in its own box, easily adjustable and extremely visually appealing.
The three main components to Trello are: Boards, Lists, and Cards.
The board, which is used to house your entire project, is where lists and cards can be viewed. Edits can be made to these sections, and the board is what houses all your tasks. Multiple boards can be made, or one board can house all the projects that you manage.
Lists are exhibited on the boards. These lists are columns that categorize and catalog the tasks on your board. Not only are these lists extremely useful, they are also very visually appealing, allowing for a clean and concise board. Lists can be modified and edited, allowing you to change their names, adding or subtracting them. Within these lists are the Cards.
Cards are the little projects any team member, or just yourself, can work on within a specific list. When you click on a card, details appear and you can add things like checklists, due dates, attachments, and team members can even attach files. If you click on the bottom or the back of a card, you can see the progress of each card, to ensure this task is being performed.
Trello is a great tool to keep organised, staying out of your head and leaving your thoughts somewhere more visual, and less cluttered! Here are an additional five tips to stay organized during a hectic workweek or holiday period.
1. Clean, organise, and purge your workspace. When staying on top of tasks it is vital to work in a space that is free of clutter, waste and anything non-vital to work related responsibilities. When working with physical files and paperwork, it is extremely beneficial to categorize and label each separate file, making it aesthetically pleasing and easy to view. Buy new files in different colors, and organising them by color; green for financial papers, purple for clients, and so on. Labeling these files alphabetically within each color scheme and adding titles is a great way to keep separate files, separate!
2. Buy one calendar to house all upcoming events. Purchasing one calendar to record and keep track of everything is a great way to visually see responsibilities as opposed to letting them get lost in your mind! If you’re maintaining more than one person’s schedule, use different colored ink to record information for each person.
3. Make a note on your calendar, one week prior to any event, on what is needed for that event. Not only making a one-word note about an event, but writing what to bring is extremely helpful and helps remind you how to stay prepared.
4. Make a list of your goals. Writing out personal or professional goals for the future (whether it be upcoming weeks or months) helps keep you on track. Put this list away for a bit, and check it every now and then to monitor your progress.
Choose one or two goals you want to accomplish this year with your business. Maybe it’s to make more money or to gain clients. How will you achieve this goal? What amount of money will you make this year? How will you do it? Write this information out in a clear sentence and put it by your bedside, or a place you go to every day. Read it every morning to help inspire you and remind yourself of these goals.
Keep working hard and don't forget,
If you would like more help, please join our Inspiring Creative Women Facebook group for weekly videos, advice and help from our amazing members, we look forward to getting to know you.
Please leave a comments below and I will get back to you as soon as I can.
Have a lovely week.